Party & Charter Bus Prices: How to Calculate Your Kansas City Bus Rental Costs

The cost to rent a party or charter bus depends entirely on your unique trip details. Factors like passenger count, number of stops, mileage, and route will determine your total rental price. However, we make it easy to compare real-time pricing and availability for vehicles that fit your group size and needs. Whether you need a party bus for a bachelorette party or a charter bus for a corporate event, our huge network of buses has the perfect transportation option for you. Our professional team can provide an instant quote tailored to your specific requirements in just 30 seconds over the phone or using our 24/7 online booking tool. It’s easier than ever to find the right Kansas City bus rental at a price that works for your budget. Simply call 785-329-3956 anytime or use our real-time online quoting system to get a custom price estimate and start planning your next group trip right away.

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Here are some estimated price ranges to get you started planning your budget:

Hourly Rates
Vehicles	Hourly Minium Prices
Limousines
6 Passenger Limousine	$ 155-265 per hour
8 Passenger Limousine	$ 155-265 per hour
10 Passenger Limousine	$ 155-265 per hour
14 Passenger Limousine	$ 155-285 per hour
16 Passenger Limousine	$ 155-335 per hour
18 Passenger Limousine	$ 155-335 per hour
20 Passenger Limousine	$ 200-335 per hour
Coach Buses
18 Passenger Mini Bus	$155-300 per hour
20 Passenger Minibus	$155-300 per hour
25 Passenger Mini Bus	$155-320 per hour
50 Passenger Coach Bus	$195-400 per hour
56 Passenger Charter Bus	$195-400 per hour
School Bus Rental	$185-350 per hour
Party Limo Buses
14 Passenger Sprinter Party Bus	$185-355 per hour
15 Passenger Party Bus	$185-355 per hour
20 Passenger Party Bus	$235-355 per hour
30 Passenger Party Bus	$295-400 per hour
35 Passenger Party Bus	$295-400 per hour
40 Passenger Party Bus	$295-440 per hour
50 Passenger Party Bus	$300-500 per hour

The pricing listed above are just estimated rates and can vary significantly based due to COVID, inflation, and availability. To get more accurate pricing based on your trip, please give us a call and we’ll get you a quote right over the phone.

Calculating Your Bus Rental Price

The price of your bus rental depends on several key factors. The size of your group and type of vehicle needed are the main components. Prices also vary based on features, mileage, number of hours, and custom add-ons. We take all these details into account when providing an instant quote. Simply tell us when and where you need to go, how many people are in your party, and any special requests – we’ll handle the rest. Our team works hard to find the best rates to meet your transportation needs and budget. Read on below for a more in-depth breakdown of how each factor impacts the final rental cost.

Distance and Time Traveled

When preparing a quote, we first consider the pickup and drop off locations to estimate total mileage. Buses are rented hourly, daily, or by mileage depending on trip details. Local trips within a city are typically charged by the hour, with a minimum requirement. For a conference or festival spanning multiple days, we may charge a flat daily rate. Cross-country trips are usually billed by mileage. Even if you pay upfront, additional unplanned mileage is extra. While pickup and dropoff times matter for hourly rentals, the route traveled determines daily or mileage rates. A trip to sporting events downtown with returns to North Kansas City hotels would incur hourly fees. A winery tour through wine country could be per mileage. And multi-day trips with lodging in various cities may use daily pricing. We’re flexible within reason if plans change. The rate structure aims to be fair whether traveling across town or across the country.

Time of Year

Bus rental rates in Kansas City fluctuate throughout the year based on seasonal demand. April through June are the busiest and most expensive times to rent a bus due to graduations, school field trips, proms, and the start of wedding season. Locals know these months bring an influx of events like Royals opening day, the Big 12 college basketball tournament, and high school state championships—all of which drive up bus rental prices. January and February are the slowest rental months due to cold weather and post-holiday lulls. Booking a bus 3-6 months in advance will help secure the best rates, especially for peak spring and summer travel. Remaining flexible on exact rental dates can also help find deals on slower weekdays versus busy weekends. Checking the schedules of popular Kansas City events like Chiefs games, the American Royal, and area music festivals will provide insights on when bus demand may be highest.

Starting and Ending Locations

The availability and pricing of charter buses depends on where your trip starts and ends. Larger cities like Kansas City generally have more buses and companies to choose from due to higher demand. Smaller towns may have fewer options. Longer distances also increase prices to account for extra miles traveled without passengers – known as “deadhead” costs. When requesting a quote, providing exact pickup and dropoff addresses allows us to give the most accurate estimate based on your specific route and locations. Consider charter bus accessibility too – some cities’ roads restrict larger vehicles. By starting early and giving detailed trip plans, we can find the best buses and prices for your group across Kansas City and beyond.

Group Size and Bus Type

The size of your group and the type of bus you need determine the price. Larger buses cost more than smaller ones. A 56 passenger bus costs less per person than a 20 passenger bus. Minibuses with 20-35 seats are the most affordable option for smaller groups, costing $100-200 less per day than a standard coach. They lack amenities like restrooms and luggage space but work well for short trips. Standard coaches with restrooms and luggage bays are best for longer trips and larger groups. The more seats you fill, the less each person pays. Party buses feature vibrant lighting, sound systems, and perimeter seating for 20-40 people. Pricing is similar to standard coaches. Entertainer coaches have luxury amenities like kitchens, restrooms, lounge areas, and sleeping quarters. These specialty buses for 8-12 passengers cost more than basic coaches. School buses offer budget group transportation but lack comforts like A/C, entertainment, and baggage room. Most cannot travel long distances. The bus type you need depends on your group size, trip length, amenities required, and budget. Compare all options to find the best fit.

How to Keep Costs Down

Book early to secure the best rates—3-6 months out is ideal. This gives time to find the perfect bus. Consider per person costs rather than just the total. When splitting with a group, the per person rate is often less than other transport options. Finalize passenger counts early too, so the booked vehicle fits needs. Don’t pay for unused seats or book too small then upgrade later. Fill the bus to lower individual costs. Travel during off-peak seasons for better deals. Peak season runs April-June when prices rise. For lower rates aim for December-February. Avoid booking near major Kansas City events like Big 12 Tournament, Sporting KC games, and concerts which can drive up demand. Rental fees may also apply for equipment like mics or coolers. And allow for parking costs if required, like at stadiums.

Get You Quote in Seconds

Getting a fast quote is easy with our website—simply call 785-329-3956 or use our online booking tool to receive an instant price estimate tailored to your specific transportation needs. Specify the date, start and end locations, passenger count, and any special amenities you require—within seconds our system will crunch the numbers and provide a quote for your review. Prefer to speak with a live booking agent? No problem, our experts are standing by 7 days a week to walk through options and provide a custom quote over the phone. We know booking group transportation can feel overwhelming—let our simple quoting process take the stress out of event planning. With real-time pricing at your fingertips, you can easily compare vehicle options, weigh costs and extras, and reserve your ideal rental hassle-free. We provide transportation for any event or trip, with various vehicles and customizable packages available to meet your group’s needs.

Sample Trip Quotes

To give you a ballpark idea, here are some sample quotes for requests we’ve gotten from our customers:

Example #1:

A group of 30 middle school students from Smallville, Kansas are planning a day trip to Kansas City for an educational campus tour. The teacher arranges transportation with Jayhawk Charter Buses, renting a 30 passenger bus for the day. The base rate for a 30 passenger bus is $275 per hour, with a 5 hour minimum. Jayhawk offers discounted education rates, bringing the cost to $220 per hour. The total rental time is 10 hours to account for travel and tour time, bringing the total bus rental cost to $2,200. Jayhawk also provides a professional team and bottles of water for the students. The teacher tips the team 15% at the end of the trip for a total gratuity of $330. With the team tip, the total cost of the educational campus tour bus rental is $2,530.

Example #2:

A large corporation based in Kansas City wants to host an annual holiday party for its employees. They expect around 250 people to attend the event, which will include a cocktail hour, formal dinner, employee awards ceremony, and dancing. The company decides to rent a party bus in Kansas City to shuttle attendees between the office and the event venue, which is 20 minutes away. They rent two 50-passenger party buses for the night at a rate of $300 per hour per bus. The buses run continuously from 5PM when the event starts until midnight when it concludes, totaling 14 hours of rental time per bus. Including taxes and fees, the total for the two party bus rentals comes out to $10,500. The company decides this is worthwhile to ensure transportation for attendees during the event. They end up tipping the professional team an additional $525, bringing their total party bus rental cost to $11,025 for the evening.

Example #3:

The manager of a youth baseball team in Kansas City wants to reward his 13-year-old players for winning districts. He arranges a day trip for the team to attend a Royals game with transportation in a party bus. He rents a 22-passenger party bus for 10 hours, quoted at $350 per hour plus taxes and fees. The total for the bus comes to $4,025. They depart at 9 AM to tailgate at the stadium, attend the 1 PM game, and return by 7 PM. There are 17 people total attending. The manager tips the friendly team 15% ($604). In total, the team manager spends $4,629 to charter the party bus so his championship Little League team can celebrate in style.

Example #4:

A group of 10 friends from Overland Park plan a bachelor party day trip to Kansas City. They rent a 14-passenger party bus for the day to shuttle them between a Royals baseball game, a brewery tour, and restaurants downtown. The group rents the party bus for 8 hours from 10 AM to 6 PM on a Saturday in June. The hourly rate is $250, bringing their total rental cost to $2,000. This works out to $200 per person for the whole day. The party bus includes leather seats, surround sound, lighting, and a flat screen TV to optimize their experience. The bus picks them up and drops them off at a designated location. At the end of the day, the group tips their friendly and professional team 15%, adding $300 to the total cost. So the total cost of the Kansas City party bus rental for their bachelor party day trip is $2,300, or $230 per person.

Example #5:

A bride and groom are getting married in Kansas City and want to arrange transportation for their 80 wedding guests between the church ceremony and reception venue. They decide to rent a charter bus for the day that can accommodate everyone comfortably. The charter bus rental costs $250 per hour, and they estimate needing it for 5 hours total from 2pm-7pm on their wedding day, bringing the total to $1,250. An added bonus is the charter bus has restrooms on board so guests don’t have to stop anywhere between the ceremony and reception. Since parking is limited at the reception venue, the charter bus provides continuous shuttle service back and forth so guests don’t have to worry about parking themselves. The bride and groom add an 18% gratuity for the charter bus team, bringing their total transportation cost to $1,475. Their guests rave about the convenience of the charter bus, and the bride and groom are glad they chose this higher-priced option to pamper their guests on their special day.